Let’s be honest—asking for more money at work can feel almost as nerve-wracking as public speaking. But a well-written letter (or email) is sometimes the perfect way to start the conversation, especially if you’re worried about saying the wrong thing or want to make your case thoughtfully. It gives you time to gather your thoughts, show your value, and set the right tone, all without having to stare down your boss across a desk.
Plus, some managers actually prefer written requests—they can review what you say, share it with HR, or refer back when making decisions. So, don’t be shy: a letter can be professional, respectful, and super effective.
When’s the Right Time to Ask?
Timing matters more than most people realize. The best times? After you’ve finished a big project, received positive feedback, or taken on new responsibilities. Annual review season is another natural window, but you don’t have to wait if you’ve truly stepped up your game. On the flip side, avoid times when the company is struggling, layoffs are rumored, or your boss seems overwhelmed. You want to catch them in a good headspace, if possible.
Here’s a quick tip: If you can, set up a meeting or mention in your letter that you’re open to a follow-up conversation. That shows you’re confident and willing to discuss your request, not just make demands.
What Should Your Letter Include?
There’s no secret formula, but the best raise requests all share a few things:
- A friendly, respectful greeting (don’t launch right in!)
- A thank you for opportunities, support, or recent feedback
- Your main point: You’re requesting a salary review or raise
- Evidence of your value: Briefly list major contributions, results, or new responsibilities
- Any research: Mention if you’ve learned your role’s market rate is higher than what you earn
- A polite closing: Invite them to discuss, thank them for their time, and sign off professionally
Sample Raise Request Letter (Just Tweak for Your Style)
Here’s a real-world example you can use, whether you’re writing a formal letter or an email:
Subject: Salary Review Request
Dear [Manager’s Name],
I hope you’re doing well. I’d like to thank you for your guidance and support over the past [period—months, year, etc.]. I’ve enjoyed working on [mention a recent project or responsibility], and I appreciate the opportunities I’ve had to contribute to the team.
I am writing to formally request a review of my current salary. Over the past [timeframe], I have [briefly describe key achievements, new duties, or measurable results]. For example, [give 1–2 short, specific examples: led a project, trained new team members, improved processes, etc.].
Based on my contributions and my research into current market compensation for similar roles, I believe a salary adjustment would better reflect my work and responsibilities. I would appreciate the opportunity to discuss this with you at your convenience.
Thank you very much for your time and consideration. I look forward to your feedback.
Sincerely,
[Your Name]
Extra Tips for Writing a Raise Request That Works
- Keep it positive and forward-looking. Focus on what you’ve accomplished and how you’ll continue to add value.
- Be specific about achievements. Numbers, percentages, or results (“increased sales by 15%” or “handled 25% more clients”) help make your case stronger.
- Avoid comparisons to coworkers. Keep the focus on your work, not office gossip.
- Don’t apologize for asking. You’re advocating for your fair value, not asking for a favor.
- Read it out loud before sending. It helps you spot awkward phrases or anything that might sound too pushy (or too shy).
What If They Say “Not Now”?
Sometimes, even the best letter gets a “not at this time.” That’s tough, but not the end of the world. Thank your manager for considering, ask for feedback on what would help next time, and—if possible—request a timeline for revisiting the topic. Showing maturity and persistence (without whining) puts you in a great spot for the future.
If your company truly can’t give raises right now, ask about other options: bonuses, extra vacation, new training, or even a future salary review date in writing. Sometimes a “not yet” just means “keep doing awesome work and try again soon.”
A Few Real-World Encouragements
If you’re nervous, you’re not alone! Most people feel awkward the first time they ask for a raise, but your confidence grows every time. If you’re polite, prepared, and keep the tone respectful, managers will appreciate your professionalism—even if they can’t say yes right away. Plus, advocating for yourself sets a good example for others, too.
Final Thoughts: You Deserve to Be Valued
Remember, asking for a raise isn’t greedy—it’s about being recognized for your hard work. The right letter is your chance to shine, to remind your manager of your achievements, and to show you care about your growth. So take a breath, be clear and courteous, and hit send with confidence. No matter the answer, you’ve just made a strong, professional move for your career.
Who knows? Your next “yes” might be just one letter away.